If you also work as a supervisor, the app has a parallel module that mirrors the therapy module's features for supervisees and supervision notes. The two domains are kept entirely separate: separate dashboards, separate lists, separate notes, separate statistics. This article walks through turning supervision mode on, the supervisee form, and the daily workflow.
Turning supervision on
There are two routes.
The first time you finish setup, the dashboard shows a short prompt headed Do you also work as a supervisor? with two buttons. Click Enable supervision mode to switch the module on right away (the page reloads so the navigation picks up the change). Click Not now to dismiss the prompt; it is a one-shot, so it will not reappear automatically — you can come back to Advanced > Supervision whenever you want to enable it.
Later, from settings. Open Advanced > Supervision and tick Enable supervision features. The Supervision navigation dropdown appears at the top of every page within a second.
The toggle is stored as meta.supervision_enabled in your encrypted vault and syncs across your devices via its own timestamp. Turning it on at the clinic also turns it on at home automatically the next time you unlock there. Turning it off does the same in reverse.
What the supervision module looks like
When supervision mode is on, a new Supervision dropdown appears in the top navigation, structurally identical to the Therapy dropdown. It contains:
Notes — the supervision dashboard, where you write supervision notes after each session. Same field set and same smart ordering as the therapy dashboard, but it reads from the supervisee list and writes to the supervision-notes store.
Manage — every supervision note you have ever written, with filters by supervisee, by ad-hoc, and by deactivated. Equivalent of Therapy > Manage.
Supervisees — your list of supervisees. Add new ones, edit existing ones, deactivate or reactivate. Same shape as the clients list.
The two domains never cross. A client cannot become a supervisee; a supervisee cannot appear on the therapy dashboard's client dropdown. If the same person is both your client and your supervisee (rare, but plausible), they need two separate records under separate IDs.
The supervisee form
Open Supervision > Supervisees and click Add Supervisee. The form is almost identical to the client form. The fields that behave the same way as on a client are: Supervisee ID, Group / Group Description, Schedule Day, Default Session Time, Frequency, Always show at bottom, Location options. Refer to Add a client and write your first session note for what each of those fields does.
A few small differences worth knowing:
The default Frequency on a supervisee is Fortnightly rather than Weekly — supervision is most often fortnightly, so the form starts there.
There is no Therapy start date field on the supervisee form. Everything else — Schedule Day, Default Session Time, Location options, Session duration (minutes), Always show at bottom — is identical in both shape and behaviour to the client form.
The supervisee form does not currently include a deactivation history modal. Deactivate and Reactivate buttons exist on the supervisees list and a Show deactivated tickbox above the table reveals them, but the per-supervisee timeline view that exists for clients is therapy-only at the moment.
Writing supervision notes
Open Supervision > Notes. The dashboard mirrors the therapy dashboard:
- The dropdown is reordered with the supervisee most likely to need a note next at the top, using the same priority logic (frequency, schedule day, time since last note, due-today flagging).
- The note has the same four sections: Session Summary, Risk and Safeguarding Observations, Clinical Decisions or Interventions, Agreed Actions. Defaults from Advanced > Defaults apply to both therapy and supervision notes.
- No session tickbox is available with the same five reasons.
- Spellcheck and autocomplete behave identically. Autocomplete suggestions do not cross the therapy/supervision boundary — the dictionary scope flips automatically when you pick a supervisee instead of a client.
Statistics, exports, and backups
Statistics under Therapy > Statistics reports therapy data only. Supervision sessions are not counted there. There is currently no equivalent supervision statistics page; the export is the simplest way to see aggregate counts for supervision.
Export under Advanced > Export gains a second pair of buttons when supervision is on: Export all supervision notes and Export a single supervisee. The supervision dropdown shows every supervisee by ID, including deactivated ones. The plain / encrypted ZIP choice and the password rules described in Exporting notes to plain or encrypted ZIP apply identically.
Backups include both therapy and supervision data. A Local Backup file or a Drive Backup file contains every supervisee record and every supervision note alongside every client and session note. Restoring a backup restores both domains together; you cannot restore therapy without supervision or vice versa.
Turning supervision off
If you stop providing supervision and want the navigation to be quieter, untick Enable supervision features in Advanced > Supervision. Two things happen:
The Supervision dropdown disappears from the navigation everywhere, on this device and (after the next sync) on every other device that unlocks the same vault.
Your existing supervision data is preserved, encrypted, in the vault. It is not deleted. Turning the toggle back on at any later point brings the dropdown back with all the supervisees and notes intact.
If you actually want to delete the supervision data — perhaps because the relationship has ended permanently and you no longer need the records — there is no current one-click delete all supervision data button. The two routes are: delete each supervisee and each supervision note manually from the lists, or use Advanced > Danger Zone > Delete Local Vault (which wipes everything, therapy too) and restore from a Local Backup taken before you started supervising.
Things that are deliberately therapy-only, today
A handful of features have not been mirrored into the supervision module yet, by design:
- The deactivation History modal, which records per-client pause and restart dates with backdating. Supervisees can be deactivated and reactivated, but the timeline view is therapy-only.
- The Statistics page. There is no per-supervisee equivalent yet.
- The Active only filtering that the Statistics page applies based on deactivation history. Supervision Manage filters by deactivated yes/no, but does not consult a history timeline.
If you need an aggregate view of your supervision activity, use the Export all supervision notes button to produce a per-supervisee text dump and read across the files.
What to do next
If you have not yet written your first supervision note, the patterns from Add a client and write your first session note apply directly — read that article and substitute supervisee for client throughout. If you want to know how the export works, Exporting notes to plain or encrypted ZIP covers the four-button layout once supervision is on.